Business Accounting Methods : The Basics Explained

The method that you use to maintain a thorough record of your finances for the purposes of keeping tabs on your cash flow and financial reports is known as your accounting method. When doing record keeping, you can either use the accrual basis or cash basis. Those of you who run a small business have to figure out the preferred method of bookkeeping you want to use in order to keep compliant with the IRS, among other things.

In order to stay compliant with the IRS and the law, you do have to keep records; additionally, these records will help managers figure out where the finances of their company are, and what they can do to make them better. You can alter your accounting methods at a later date if you wish, but it takes some time to do. It helps to pick the best one to use right away, depending on your needs.

The cash basis recognizes expenses and income as a real time cash flow. Income is not based on when it is earned but rather on receipt of funds, while expenses are not recorded when they are incurred, but rather when they are paid. This technique allows for flexibility when it comes to taxable income, you can delay bills so you do not get the money until after the current tax year, or you can pay bills the moment they are received or before they are due in order to accelerate your expenses.

The cash basis has its benefits. It is easier to understand and carry out than the accrual technique, cash flow is depicted accurately and you can delay taxation of income until you actually have it. Expenses and your revenue depends upon on when you receive and pay out money, although this can be a benefit it can also be a disadvantage because it can give an inaccurate image of the financial situation for a business. This is where the accrual basis comes into play, it differs from the cash basis because it recognizes expenses and income when they apply and not just when the cash has changed hands, leading to a more accurate depiction of a businesses financial situation in any given period.

With the accrual basis of accounting. you record income and payments when you actually earn them, instead of when you choose to pay them. With the accrual method, you will have a much better notion of how you are doing financially in the long term. However, it is far more complicated to figure out and record, and you might have to pay income taxes on the money you bring in before you actually get it, which can be unfortunate to go through.

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Source: http://www.eddyarticles.com/finance/accounting-articles-finance/business-accounting-methods-the-basics-explained/

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